LOCATION: National Youth Service, Kingston
DESCRIPTION: Scheduling and prioritizing the engagements and appointments for the Executive Director; Scheduling and coordinating internal and external meetings on behalf of the Executive Director; Coordinating preparation for the Executive Director’s overseas travel ensuring that all necessary arrangements – travel, accommodation, and technical documents/papers are in place; Making travel arrangements and prepares itinerary for local and overseas business trips; Processing assigned correspondence and provides feedback to the Executive Director as required; Making arrangements for monthly management meeting and prepares minutes. Coordinating progress reports on the Ministry for submission to the Cabinet Office; Undertaking research and prepares notes and briefs to inform the Executive Director on technical and other issues as required; Monitoring assigned priority programs and provides feedback to keep the Executive Director continuously informed about the programs; Preparing documents and background information for meetings to be attended by the Executive Director; Keeping the Executive Director abreast of relevant information on issues of public interest that has a direct impact on the National Youth Service; Provides secretarial support to the Agency’s Audit Committee; Performs other related duties that may from time to time be assigned; Accuracy, established deadlines and quality standards are consistently met; Engagements of the Executive Director are effectively coordinated; Comprehensive research is conducted and information presented in a user friendly manner in accordance with established timeframe.
QUALIFICATIONS: Undergraduate degree in Public Administration or related discipline; Well developed social and interpersonal skills; Good oral and written communication skills; Ability to exercise sound judgment and initiative in dealing with complex issues; Excellent planning and organizing skills; Good an analytical skill; Good research and information gathering skills; Attention to details; A minimum of two (2) years experience at a middle management level in the Public Service.
CONTACT INFORMATION: The Executive Director, National Youth Service, 6 Collins Green Avenue, Kingston 5; Email: [email protected]; Fax: 754-9820
APPLICATION DEADLINE: January 11, 2013
