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Executive Assistant

LOCATION: The Early Childhood Commission, Kingston

DESCRIPTION: Performs and coordinates a wide variety of complex and confidential administrative and secretarial activities as required by the daily operations within the Executive Director’s office; Coordinates the activities of the Executive Director to ensure that the strategic objectives of the Commission are met; Provides Board Secretariat services including scheduling of Board Meetings, the timely preparation and circulation of Minutes, and providing administrative support to the Board of Commissioners; Researches and analyzes data and prepares draft reports on routine administrative and other matters as required; Sets up and maintains pertinent files and keeps confidential correspondence and reports available for easy retrieval and efficient operation of the Office of the Executive Director; Prepares and processes documents; Schedules and attends meetings with the Executive Director, prepares and circulates Minutes; Arranges meetings and other events.

QUALIFICATIONS: First Degree in Management or equivalent qualifications; Five (5) years working experience in an administrative position including two (2) years at a supervisory level; Company Secretarial Training and Experience would be an asset; Excellent interpersonal skills; Good time management and organizing skills; Good analytical skills; Sound knowledge of office practices and procedures; Knowledge of record keeping and records/file management techniques; Knowledge of the operation of standard office equipment, including photocopiers, fax machines; Working knowledge of relevant computer packages including spreadsheet, word processing, presentation; Company Secretarial practices and procedures; Must possess a valid driver’s license and reliable motor vehicle

CONTACT INFORMATION: Manager, Human Resources & Administration, The Early Childhood Commission, 45-46 Kingston Mall, 8-10 Ocean Boulevard, Kingston; Email:[email protected]

APPLICATION DEADLINE: July 12, 2013