Spread the love

Executive Assistant

LOCATION: The Shipping Association of Jamaica, Kingston

DESCRIPTION: To provide high-level administrative and secretarial support; Assisting the management in efficiently implementing decisions of the Board and the General Manager; Ensuring that all policies and decisions are communicated effectively; Coordinating meetings and producing quality minutes of meetings; Receiving correspondence to the General Manager’s office and preparing responses in accordance with specific instructions; Screening incoming calls and visitors to the office; Maintaining the General Manager’s diary and a record of all out-going correspondence; Attending meetings as the Company’s representative; Undertaking and executing specific projects/assignments that will contribute to the smooth operation of the Executive office

QUALIFICATIONS: First Degree in Business Administration or Related Area; A Diploma in Secretarial Studies from a recognized tertiary institution; A minimum of 3 years experience in a similar position; Excellent communication skills and the ability to relate well with all organizational levels; Excellent writing skills in preparing minutes, reports and correspondence; Ability to work in a results-driven environment; Proven ability to work under pressure and to short deadlines; Excellent time management skills and the ability to work efficiently on different projects concurrently; Excellent filing and records maintenance techniques; Integrity, confidentiality and professionalism; Proficiency in Microsoft Office Suite

CONTACT INFORMATION: The Senior Human Resources Development Manager, The Shipping Association of Jamaica, 4 Fourth Avenue, Newport West, Kingston 13

APPLICATION DEADLINE: August 09, 201