Jobs in Jamaica: Administrative Assistant, Pilot Program For Climate Resilience

Location: Planning Institute of Jamaica, Kingston

Description: Provide administrative support necessary for the effective execution of Phase I activities under the PPCR and the preparation for implementation of Phase II; Provide administrative support to the  Program Coordinator, in the implementation of the activities of Phase I of the PPCR and the preparatory activities for the implementation of Phase II of the Program; Provide the inputs required of the Project Coordination Unit to ensure the timely procurement of goods and services to be acquired under the project; Assist the Program Coordinator in monitoring the progress of consultancy assignments and troubleshooting as necessary;  Assist with the scheduling and coordination of meetings, workshops, missions, site visits etc., and maintain a calendar of PPCR activities; Serve as Recording Secretary to the Program Steering Committee and other meetings related to the program; Prepare and disseminate meeting notes in a timely manner; Assist with any other activities that are required for the successful management of the program.

Qualifications: Possess a first degree in Public/Business Administration or an equivalent from a recognized institution. At least five years experience in office administration/management; Good knowledge of operational and administrative procedures related to program development, administration and implementation; Ability to apply good judgment in prioritizing assignments; Effective time management and organizational skills. Efficiency in meeting commitments, observing deadlines and achieving results; Good interpersonal skills and ability to establish and maintain effective partnerships and working relationships with multi-sectoral agencies; Excellent analytical and problem solving skills; Highly developed people and team skills.; Excellent written communication skills; A working knowledge of procurement guidelines and procedures as it relates to the Government of Jamaica (GOJ) and International Development Partners (IDPs) operational parameters;  NB: For further information, please see the detailed Terms of Reference at www.pioj.gov.jm.

Contact: Re: Administrative Assistant – PPCR, The Human Resource Manager, Planning Institute of Jamaica, 16 Oxford Road, Kingston 5; Email: [email protected]; Fax: 906-4615

Application Deadline: June 12, 2012